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Bylaws

KLAMATH RENTAL OWNERS ASSOCIATION
Klamath Falls, Oregon


Adopted on June 16, 2010

ARTICLE I:  NAME

The name of this association shall be the Klamath Rental Owners Association, hereinafter referred to as the Association.

ARTICLE II:  OBJECTIVES

The objectives of this Association shall be:
A. To unite, for their mutual good, those rental-housing owners, managers, and/or their agents who operate primarily in the Southern Oregon area;
B. To maintain those standards of the residential rental industry which are of a high ethical and business order;
C. To stimulate cooperation among rental owners and property managers so that the best possible service will be provided to the landlords and tenants;
D. To make available both appropriate and accurate information, and educational opportunities, regarding state/federal/local laws, rules/regulations, policies/procedures and rental housing management;
E. To cooperate with other organizations having similar goals.

ARTICLE III : CODE OF ETHICS

Section 1. All members of this Association shall agree to observe and be bound by the following Code of Ethics:
A. Members shall seek to provide renters with quality rental property.
B. Members shall, when appropriate, contribute their knowledge in rental ownership to the best interest of this Association.
C. Members shall deal fairly and honestly with their tenants.
D. Members shall promote non-discrimination in rental housing and shall abide by all local, state and federal Fair Housing laws.
E. Members shall comply in both spirit and letter with laws and rules and regulations prescribed by law and government agencies that are applicable to the rental housing industry.
F.  Members shall be alert to proposed or enacted state and local legislation affecting the rental housing industry.
G. Members shall not perform, or cause to be performed, any act which would tend to reflect on or bring into disrepute this Association or any part of the rental housing industry.

ARTICLE IV:  FISCAL YEAR

The Association fiscal year shall be July 1 to June 30.

ARTICLE V:  MEMBERSHIP

Section I -- Membership Classifications:  Regular and Associate
A.  A Regular membership of the Association is available to an owner or manager of rental housing.
B.  An Associate membership of the Association is available to any person, firm, or organization, and/or their agents, which serves, supplies, or supplements the rental housing industry.
Section II -- Membership Dues:  Local Association dues, fees and payment thereof, shall be determined annually by the Board of Directors.
A.  Regular membership dues shall consist of the sum of local membership dues plus the applicable dues of the Oregon Rental Housing Association, hereinafter referred to as ORHA.
B.  Associate membership dues shall consist of the sum of specified local dues plus the applicable dues of the ORHA.
C.  Membership dues are due on July 1st for the following 12 months.

If a member joined prior to July 1st, there will be a prorated amount due on their 12th month, thus bringing the membership current until the following June 30th, and then his/her dues would be payable annually on July 1st.  For example, if a person joined in March, he would pay the dues amount equal to 12 months. The following March, he would pay a prorated amount for 3 months (for the months of April, May, and June). This plan is to maintain all members on a fiscal year, and to keep the same schedule as ORHA.
Those members whose dues are not paid within 60 days from their annual due date, after suitable notification of dues outstanding, shall be dropped from the membership rolls. Privileges of membership shall continue until cancellation.  Members re-instated within the current fiscal year shall pay the annual amount of their dues, retroactive to the date of their original membership due date.

Section III -- Membership Privileges
A.  Regular members shall be entitled to purchase ORHA forms at membership rates, receive Association publications and any other benefits as determined by the Board of Directors.
B.  Associate members shall be entitled to receive Association publications and any other benefits as determined by the Board of Directors.

ARTICLE VI:  VOTING RIGHTS – ELIGIBILITY

Section I -- Regular Member Voting Rights:  Each Regular member, or their agent, shall be eligible to vote and to hold elected or appointed office, with each membership to have one vote.
Section II -- Associate Member Voting Rights:  Associate members shall not be eligible to vote or be on the Board of Directors.

ARTICLE VII:  BOARD OF DIRECTORS

Section I -- Board Composition:  The governing board shall consist of all elected officers, appointed Directors and the immediate Past-President.
Section II -- Elected Officers:    
A.  The President, Vice-President, Secretary, and Treasurer shall be elected by the general membership for terms of one (1) year from July 1 through June 30.
B.  The Vice-President shall assume the office of President if the office of President becomes vacant.
C.  Appointments to fill vacancies of other elected offices shall be approved by the Board.
Section III -- Elected Directors:
There shall be four (4) Directors, each elected for a term of one year.
Section IV -- Past President  
The immediate Past President shall have the privileges of voice and vote and shall serve as a member of the Board Past for one year.  If the last serving President is unable or unwilling to thus serve, the President may, with approval of the Board, appoint another former president of the Association to serve.

ARTICLE VII:  OFFICER AND BOARD DUTIES

Section I -- President:  The President shall be the chief officer of the Association, preside at all general and board meetings, and shall create and appoint members to committees.  
Section II -- Vice-President:  The Vice-President shall, in the absence of the President, or upon his/her direction, perform any of the duties ordinarily incumbent on the President.  
Section III -- Secretary:  The Secretary shall be responsible for recording and reporting the minutes of all general, board, or special meetings. Other duties shall include maintaining a current copy of the Association Bylaws and policies, and other duties assigned by the President.
Section IV -- Treasurer:  The Treasurer shall be responsible for an accounting of all money collected and disbursed by the Association, and shall render a monthly statement of financial condition to the Board.  The Treasurer shall submit all financial records for an internal review, which shall be conducted semi-annually.  The Board shall appoint a Special Committee consisting of at least two Board members and one non-Board-member to review the Treasurer's records.  This Special Committee shall report to the Board, who will have the option to recommend to the Board that an external audit be ordered.  Other duties shall include those specified in these Bylaws, and duties assigned by the President.
Section V -- Board of Directors:  The Board of Directors shall have general authority over the affairs of the Association, set the hour and place of the meetings, make recommendations to the Association, and perform the other duties as are specified in these Bylaws.  The Board shall be subject to the orders of the Association, and none of its acts shall conflict with action taken by the Association.
Section VI – Operations Policies:  The Board shall be responsible for the establishment and maintenance of Association policies, and shall publish those policies in a manual and make them available to all members.
Section VII – Privacy Policy: All personal information, including, but not limited to, name, address, number of units owned or managed, phone numbers, and email addresses, shall remain confidential and be shared with only current Board members.  This information shall be used only for official KROA business. Any misuse of this confidential member information is prohibited, and may result in action by the Board, up to and including, expulsion from the Association.
Section VIII – Suspension and Removal from Office and/or the Association: Any Officer, Director, or member may be suspended or removed from office or membership by a two-thirds vote of the Board of Directors after reasonable notice and hearing. In the event an Officer or Director shall resign, be incapacitated, be suspended, or be removed from office, the President shall appoint a successor to be confirmed by the Board of Directors. The person appointed shall complete the term of office vacated by the Officer or Director.
A Board member shall be excused form the Board for excess absences if he/she has three unexcused absences from Board meetings within any twelve (12) month period.
A Board member may be removed for any other reason(s) by a three-fourths vote of the members of the Board; the Board member whose removal is in question may not vote.
A Board member who withdraws from the Association shall cease to be a member of the Board.
Resignation from the Board must be made in writing and received by the Secretary.

ARTICLE IX:  ELECTIONS

Section I -- Nominating Committee:  
The President shall appoint a Nominating Committee of three (3) regular members, which shall meet prior to the May general meeting of each year, and whose duties will be to make nominations.
Section II -- Nominations:
The report of the Nominating Committee shall be communicated to the entire membership as instructed by the Board, and be presented to the general membership at the May meeting, at which time additional nominations may be made from the floor.  Prior consent from persons nominated is required.  Nominations shall be closed at the end of the May meeting. The final list of nominees shall be published in the June newsletter, prior to the June meeting.
Section III -- Elections:  
At the June general meeting, elections shall be conducted by secret written ballot.  In the event of nominees running unopposed, a show of hands will be done.  Newly elected officers shall assume office July 1.

ARTICLE X:  COMMITTEES

The Board may appoint Standing or Special Committees, as it deems necessary for carrying out its functions and purposes.  The President shall be an ex-officio member of all committees except the Nominating Committee.
Standing Committees shall consist of (1) Executive; (2) Budget Committee; (3) Nominating; (4) Membership; (5) Publicity, and others as may be determined by the Board.

ARTICLE XI:  FUNDS:

Funds can be raised by the Association for special activities, such as, but not limited to, training and management seminars.

ARTICLE XII:  MEETINGS

Section I -- General Meetings:  
The general business meetings of the Association shall be held on the third Wednesday of each month, or as designated by the Board.  These meetings shall constitute activity of the Association.  A minimum of five (5) Regular members of the Association which are present shall constitute a quorum.  Unless otherwise specified in these Bylaws, a simple majority vote of Regular members present shall decide an issue.
Section II -- Board Meetings:  
Board meetings shall be held at least quarterly on a date designated by the Board.  Five (5) Board members present shall constitute a quorum.
Section III -- Special Meetings:  
Upon written request of at least twenty-percent (20%) of the Regular members, the President shall call a special meeting.  The time, location, and purpose of the meeting shall be communicated to all members at least ten (10) days prior to any such meeting.

ARTICLE XIII:  AMENDMENT OF BYLAWS

Amendments to the Bylaws may be proposed by the Board, or by written petition of at least twenty-percent (20%) of the Regular members, and delivered to the Secretary not less than four weeks prior to the next meeting of the general membership.  The Bylaws may be amended at any General meeting by a two-thirds (2/3) vote of the Regular members in attendance.

ARTICLE XIV:  ROBERT’S RULES OF ORDER

Robert’s Rules of Order, latest edition, shall guide the process of all business. However, the Bylaws of this organization shall prevail.

ARTICLE XV:  DISSOLUTION OF THE ASSOCIATION

Section I -- Resolution:  
A resolution to dissolve the Association may be proposed by the Board, or upon written petition of at least twenty-percent (20%) of the Regular members.  All Regular members must be notified of such a proposal by communication of such notice in the month prior to the month the resolution is to be voted upon.  This notice shall state meeting time, place, purpose and reason(s) for dissolution.  At this meeting, the vote on said dissolution, and instructions for distribution of assets remaining after payment of Association obligations, must be approved by at least two-thirds (2/3) of Regular members attending.
Section II -- Asset Distribution:  
Upon dissolution of this Association, the Board of Directors, after providing for the payment of all Association obligations, shall distribute any remaining assets within ninety (90) days, per instructions voted upon at the final meeting, and in compliance with the laws and regulations of the State of Oregon.



link to Oregon Rental Housing
link to Fair Housing Council
link to Klamath County Chamber of Commerce

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4509 South 6th Street, suite 108
Klamath Falls, Oregon 97603

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